Job Title: Accounts Payable Coordinator
Date: November 17, 2023
Position info: 15-20 hrs/wk, hourly, non-exempt
Benefits: Eligible for 403b & PTO
Compensation Range: $18-$25/hour, depending on experience
Location: Mostly remote; occasional travel to office, Easthampton, MA
Reports To: Director of Finance
Closes: December 15, 2023

Job Purpose:

The Accounts Payable Coordinator is part of the organization’s finance team. The AP Coordinator is responsible for processing timely and accurate payments of purchase orders and invoices to vendors. The AP Coordinator is primarily responsible for periodic payment activity, month-end and year-end close functions, account reconciliations, reporting requirements, and responding to internal and external inquiries. The successful candidate has a strong understanding of procure-to-pay processes and is comfortable working in a fast-paced, dynamic environment. Additionally, this person needs to be self-motivated, possess strong analytical and communication skills, and must enjoy researching and problem-solving. The AP coordinator works closely with the Accounts Receivable Coordinator and Gifts Processing & Database Coordinator in meeting monthly deadlines in a timely manner.

All equipment necessary to perform the job will be provided by CDSS. Remote employees must have high-speed internet access at home and are required to travel to the main office in Easthampton, MA, periodically through the year for in-person annual staff retreats and support of seasonal operations. Although this position will be mostly working remotely, the candidate must reside within a commutable distance from the Easthampton office to support operations as needed.

CDSS is an equal opportunity employer. Neither your gender, your religion, your personal life, your skin color, nor indeed any physical attribute makes a difference in our hiring process. If you’re smart and good at what you do, then come as you are. Black, Indigenous, and People of Color (BIPOC), immigrants, and LGBTQ candidates are strongly encouraged to apply.

Accounting Responsibilities:

  • Vendor Management: New vendor set up, collection of W-9s, and vendor corrections as needed.
  • Pay and maintain electronic file of vendor invoices in a timely manner, including seasonal weekly camp staff contractor payments.
  • Enter all expense financial transactions into QuickBooks including related data into Salesforce as needed
  • Process and file monthly sales tax payments in Massachusetts, file annual tax reporting in Michigan, Maine, and Maryland.
  • Perform month end and year end close functions, including invoice and expense accruals.
  • Reconcile bank and credit card statements.
  • Manage all vendor-related inquiries from internal and external stakeholders.
  • Review, process and distribute the annual 1099s.
  • Assist with annual audit and gather all requested documents. Work closely with the Director of Finance to ensure a complete and timely audit
  • Collaborate across departments to identify issues/implement process improvement and maintain open communication.
  • Support and provide quarterly reports to Department leads on budget to actual comparisons
  • Work closely with Accounts Receivable Coordinator to reconcile credit card fees

Cross-Departmental Responsibilities:

  • Support operations team:
    • Serve as back-up to the file clerk for sorting and distributing physical mail sent to the Easthampton office.
    • Review mail scanned folders on a weekly basis and notify staff of new material needing attention.
  • Support Camp operation team:
    • Ensure that CDSS summer camp programs are supplied with the cash boxes and materials necessary for financial transactions at camp facilities.
    • Support seasonal camp staff as needed on using and proper filing of items related to all consignment and expense payments at the facilities.
    • Support the unpacking, proper filing, and data entry of returned items from camp facilities. Will require occasional travel to Easthampton office during the summer.
  • Other duties as required.

Skills and Qualifications:

  • Associate’s degree in accounting or established work experience
  • Knowledge of bookkeeping and GAAP
  • Ability to meet recurring tight deadlines on a consistent basis
  • Excellent customer service
  • Proactive communication
  • Demonstrated ability to take initiative and problem solve
  • Outstanding organizational and time management skills
  • Accuracy and attention to detail
  • Ability to learn new software tools quickly

Preferred Experience:

  • Previous experience in an accounting role at a nonprofit organization
  • Previous experience filing annual 1099s and sales tax reporting

Software Experience:

  • Microsoft Office (required)
  • QuickBooks desktop experience (1 year required)
  • Authorize.Net payment processing (a plus)
  • Clover payment processing (a plus)
  • Salesforce Nonprofit Success Pack (a plus)

To Apply:

Send cover letter and resume to Katy German at by December 15, 2023 to ensure consideration.

Work with Us at Camp!

Are you looking for seasonal work next summer? Hoping to spend some quality time surrounded by music, dance, and song? Come work with us!

Each year we need help running our summer dance and music camps at our four facilities. Compensation ranges from full scholarship to paid staff, depending on the job and the session. If one of the jobs below appeals to you, write to Joanna Reiner Wilkinson, Director of Programs,

Sound System Operators (all weeks)

Commitment: 1 week


  • Camp Cavell in Lexington, MI (June 15-22)
  • Pinewoods Camp in Plymouth, MA
    (July 13-August 24, 1 week commitment)
  • Agassiz Village in Poland, ME (August 11-17)
  • Cascade of Music & Dance, location and date TBD

Compensation: $800-825

Primary duties: Set up and manage sound systems for program spaces at evening events and during the day for classes that require amplification, working with program staff to provide optimal auditory experience for campers and staff.

Lifeguards with CPR/First Aid Certificates

Commitment: 1 week


  • Pinewoods Camp in Plymouth, MA
    (July 13-August 24, 1 week commitment)
  • Agassiz Village in Poland, ME (August 11-17)
  • Cascade of Music & Dance, location and date TBD

Compensation: Program tuition and room/board

Primary duties: Inform campers of swim area rules and safe behavior, be on duty during officially scheduled swim sessions. Lifeguard certification required.

We are pleased to present our new five-year strategic plan, developed by the board and staff and with community input over the past two years. Click here for more about the development of the new plan.


We connect and support people in building and sustaining vibrant communities through participatory dance, music, and song. We steward the living traditions of English country dance, contra and square dance, morris and sword dance, and the music that is an integral part of these traditions.


Individuals nourished and communities strengthened by dancing, singing, and making music together.


  • We commit to Stewardship, sustaining and cultivating these living traditions and the financial and cultural resources that have been entrusted to us.

  • We embrace Creativity and Innovation, both in the living traditions we steward, and in the ways that we approach our own work and support communities.

  • We believe that Participation is at the heart of the living traditions in our mission, and therefore we have a responsibility to ensure that everyone who wishes to do so has the tools and access they need to join in.

Strategic Goals

  • Help affiliates adapt in a changing world

    Many of our affiliate communities are facing challenges related to pandemic recovery and generational leadership shifts. CDSS will provide support and leadership to set communities up for long term success by bringing people together, providing resources and learning opportunities, and facilitating the transfer of knowledge.

  • Re-evaluate and update the CDSS membership model

    More people participate in the traditions in our mission than are reflected in our current base of support. CDSS aims to develop an updated membership model that values current contributors and participants, and attracts new supporters, while better connecting with the broader communities we serve.

  • Achieve financial sustainability

    CDSS will expand and diversify our funding streams in order to balance the budget, launch strategic initiatives, and sustain our mission into the future.

  • Embed cultural equity in CDSS programs and operations

    In the context of CDSS, cultural equity encompasses the values, policies, and practices that ensure that all people have access to the dance, music, and song traditions defined in our mission. We will embed cultural equity in our work, with a focus on increasing access to CDSS resources, removing barriers to program participation, and researching and sharing the complete histories of the traditions we steward.

Marc Bernier introduces “Christmas in the Trenches” by John McCutcheon. The song tells the tale of the 1914 Christmas Truce between the British and German lines in the First World War from the perspective of a fictional British soldier.

In this episode of From the Mic, we hear from the most wonderful David Smukler. A dance caller, scholar, organizer, choreographer, teacher, champion of chestnuts…the list goes on. David joined Mary over zoom from his home in Syracuse, New York. He grew up singing folk songs with his mom and began dancing contras in New Hampshire as a teen. In 1981 he was drafted to call for his local dance and has been calling ever since. David calls contras and squares, English country dances, and family and community dances.

We are delighted to announce that Sharon Green of Oakland, CA, is the 2024 recipient of the CDSS Lifetime Contribution Award. Sharon is an English country dancer, caller, teacher, choreographer, and tireless promoter of the talents of others.

We are delighted to announce that Sharon Green of Oakland, CA, is the 2024 recipient of the CDSS Lifetime Contribution Award. Sharon is an English country dancer, caller, teacher, choreographer, and tireless promoter of the talents of others.

She has been an integral and joyful part of the New York and San Francisco Bay Area dance communities in which she has lived (and danced). Most recently, she and Kalia Kliban founded the Odd Sundays Zoom dance, connecting dancers from everywhere and keeping the spirit of the dance alive during pandemic isolation.

Sharon will be honored on April 28, 2024 in the San Francisco Bay Area. Details about that and more about Sharon will be in the December issue of the CDSS News!