CDSS Archiving Toolkit

This toolkit provides information and guidance for organizers who are interested in formally archiving the history, stories, and memorabilia from their local dance, music, or song community.  The toolkit includes sections on project planning, gathering materials, organization, searchability, and preservation, with both big-picture thinking about the whys of creating an archive and detailed advice such as which file formats are best. There are helpful video guides for each section, along with written materials, checklists, and templates… everything you need to get started!

The CDSS Archiving Toolkit was commissioned by CDSS and created by Susan Creighton and Pat MacPherson, co-owners of the archive consulting company Narratus. The toolkit was field tested by ritual dance teams, but the principles are applicable to any group interested in gathering and archiving material for the future.

Online Workshop: CDSS Archiving Toolkit: A Quick Start Guide

Chapter 0: Overview

Chapter 0

Overview

Chapter 1: Planning for Your Collection

Chapter 1

Planning for Your Collection

Chapter 2: Donations, Communication, and Collecting

Chapter 2.1

Setting Up a System to Receive Donations

Chapter 2.2

Communicating with Your Community about This Project

Chapter 2.3

Collecting Historical Material

Chapter 2.4

Using the Spreadsheet

Chapter 3: Recording Conversations

Chapter 3.1

Intro: Recording Conversations

Chapter 3.2

What You Need to Know: Recording Conversations

Chapter 3.3

Using the Spreadsheet

Chapter 4: Organizing Your Collection

Chapter 4.1

Intro: Organizing Your Collection

Chapter 4.2

What You Need to Know: Organizing Your Collection

Chapter 4.3

Using the Spreadsheet

Chapter 5: Making Your Collection Searchable

Chapter 5.1

Intro: Making Your Collection Searchable

Chapter 5.2

What You Need to Know: Making Your Collection Searchable

Chapter 5.3

Using the Spreadsheet

Chapter 6: Caring for Your Collection

Chapter 6.1

Intro: Caring for Your Collection

Chapter 6.2

What You Need to Know: Caring for Your Collection